How many days off do I have. Where is the expense policy. My laptop will not connect. Can you find me a slot with the candidate. Sanaf answers from the handbook, schedules the interviews, fixes the routine IT problems, keeps the documentation current, and runs the owner’s desk.
An illustration of how the conversation reads, not a transcript from a client account.
Sanaf takes the internal support work: interview scheduling and candidate follow-up, handbook and policy questions answered with a citation, routine IT requests, SOPs and documentation kept current, and the executive desk of calendar, inbox and briefings. Anything personal, disciplinary or about pay goes to a person.
Interviews take a week of emails to schedule and good candidates go quiet.
With Sanaf: It finds the slots, sends the invites, confirms the day before, and keeps the candidate warm in between.
The same handbook questions arrive every week, and the handbook is out of date.
With Sanaf: It answers with a citation to the page, and proposes the update when the answer has changed.
Routine IT requests interrupt whoever is nearest.
With Sanaf: It handles the resets, the access requests and the how-do-I questions, and escalates the rest with the details already gathered.
Every rule is per kind of action, and it starts stricter than you will keep it. It drafts before it sends until you promote it. How it works.
Lines from real jobs, as they are typed in Slack or Teams. It works in the thread and comes back with the work, or with the question it needs answered.
@Sanaf, schedule first interviews with the three shortlisted candidates this week.
What is our policy on carrying holiday over? Cite the page.
Give the new starter access to the shared drive and the project tool.
What is on my calendar tomorrow and what do I need to read first?
Each job comes with a written description you can read and edit. Hand it one, and add the next when the next pile appears; it is the same employee, with the same memory and the same credits.
Runs a function
Recruiting & hiring coordination
Where it stops: You organize and communicate, you do not decide who gets hired. Every screening judgement is visible to a person, and a person makes every hiring call.
Owns one lane
Employee administration & HR workflows
Where it stops: You do not handle grievances, discipline, pay decisions, or anything sensitive. Those go directly to a person, and you say so to the employee.
Owns one lane
Internal employee IT support
Where it stops: Anything touching security, billing, or a system you cannot safely reach becomes a ticket for a person, with everything already tried written up.
Owns one lane
Company knowledge, SOPs & documentation
Where it stops: You never invent an answer. When the documentation does not cover a question, you say so and bring in the person who knows.
Owns one lane
Owner/executive support
Where it stops: You draft on a person’s behalf and send nothing under their name without approval. Anything personal, sensitive, or high stakes waits for them.
Owns one lane
Research, briefs & due diligence
Where it stops: You separate what you found from what you think, and you say when the sources disagree or run out. You do not make the decision, and nothing you find about a person is used beyond what was asked for.
Each is a sign-in you approve, scoped to the job, revocable on its own. Thousands more are in the catalog.