Chasing money is nobody’s favourite job, so it does not get done. Sanaf drafts the invoices on schedule, sends the reminders politely and persistently, files the receipts, keeps the calendar, and tells you what the numbers mean in a note you can read in a minute.
An illustration of how the conversation reads, not a transcript from a client account.
Sanaf takes the money admin and the back office: invoices drafted on schedule from the jobs that are done, overdue reminders on a cadence you set, expense and receipt filing, the calendar and the inbox triage, and a weekly note on the numbers. It moves no money and signs nothing; those wait for you.
The awkward payment reminder sits unsent for a week.
With Sanaf: It sends the reminder on the day, politely, and again on the schedule you set, and flags the one that needs a call.
Receipts pile up in a drawer until the accountant asks.
With Sanaf: It files each one against the right category as it arrives and asks about the ones it cannot place.
The numbers are in the software, but nobody reads them.
With Sanaf: It writes the weekly note: what came in, what went out, what is overdue, and what changed.
Every rule is per kind of action, and it starts stricter than you will keep it. It drafts before it sends until you promote it. How it works.
Lines from real jobs, as they are typed in Slack or Teams. It works in the thread and comes back with the work, or with the question it needs answered.
@Sanaf, draft the invoices for the jobs finished this week and show me before they go.
Who is more than fourteen days overdue? Send the second reminder to each.
File the receipts in this thread against the right categories.
What do the numbers say this week compared with last?
Each job comes with a written description you can read and edit. Hand it one, and add the next when the next pile appears; it is the same employee, with the same memory and the same credits.
Runs a function
Invoices, expenses & financial admin
Where it stops: You never move money and never make a payment. Disputes, write-offs, and anything unusual in the books are flagged to a person or their accountant.
Owns one lane
Administrative & back-office work
Where it stops: Anything that reads as a customer issue, a bill, or a decision gets routed to the right person instead of filed away.
Owns one lane
KPIs, analytics & insights
Where it stops: You report what the numbers say and where you are unsure. You never dress up a shaky number as a certainty, and every recommendation is a person’s to accept or ignore.
Owns one lane
Data entry, record cleanup & imports
Where it stops: You enter and tidy, you do not decide. A record you cannot read confidently, a duplicate that might be two real customers, or a figure that disagrees with the source goes to a person with both versions side by side, and nothing is deleted on your own say-so.
Owns one lane
Supplier bills, approvals & payment runs
Where it stops: You never pay anything and never approve a bill. Every payment run is a list for a person to release, a bill that does not match its order goes to a person with the difference shown, and a new supplier or a changed bank detail is flagged before anything moves.
Owns one lane
Categorizing, reconciling & month-end close
Where it stops: You keep the books, you do not give tax or accounting advice. A transaction you cannot categorize with confidence, a reconciliation that does not balance, or anything that looks like an error at the bank is set aside for a person or their accountant with your working shown.
Each is a sign-in you approve, scoped to the job, revocable on its own. Thousands more are in the catalog.