An AI scheduling coordinator
Scheduling looks trivial until it involves a crew, a drive time and a customer who wants Thursday. This job books, reschedules, reminds and manages the waitlist, and flags anything that would double-book or squeeze a journey that cannot be made.
Concretely
- Books appointments against the rules you set rather than against free space.
- Reschedules without unpicking the rest of the day.
- Sends reminders so the slot is not lost to a forgotten booking.
- Handles cancellations and fills them from the waitlist.
- Flags anything that would double-book a crew or squeeze an unrealistic drive time.
A free slot is not an available slot
Most scheduling tools book into gaps. A gap is not availability if it puts two jobs in the same hour, sends someone across town and back, or ignores that a particular job needs two people. Those constraints live in somebody’s head in most businesses, which is why scheduling cannot simply be handed to a booking link.
It flags before it books, not after
Anything that would double-book a crew, break a rule you set, or squeeze an unrealistic drive time gets flagged to a person before it lands on the calendar. Catching it afterwards is not the same thing: by then a customer has a confirmation, and fixing it means calling someone to move an appointment they already planned around.
The waitlist that actually gets used
Every business with appointments has cancellations and a vague intention to fill them, and almost none of them do, because filling a cancellation means working through a list quickly while the slot is still useful. It is a small, urgent, repetitive task, which is the exact shape of work that a person with other priorities will lose every time.
The jobs this comes from
Sanaf holds thirty five written job descriptions. These are the ones behind this page.