An AI bookkeeper
Books go wrong slowly. A few uncategorized transactions a week become a reconciliation that does not balance, which becomes an accountant billing you to sort out nine months of it. This job does the weekly pass and sets aside what it cannot categorize with confidence.
Concretely
- Categorizes transactions from the bank feed, week by week.
- Matches receipts and bills to the transactions they belong to.
- Reconciles bank and card accounts each week rather than each quarter.
- Runs the month-end close checklist and chases what is missing.
- Prepares the pack your accountant asks for, in the shape they asked for it.
The cost of late books is not the bookkeeping
It is the decisions made without knowing the numbers, and the accountant’s hourly rate applied to reconstruction. A business that closes its books weekly and one that closes them in March are running on different information all year, and the difference compounds in ways that never appear on the bookkeeping invoice.
It keeps the books, it does not advise
The rule this job is hired under is that it does not give tax or accounting advice. A transaction it cannot categorize with confidence, a reconciliation that does not balance, or anything that looks like an error at the bank is set aside for a person or their accountant with its working shown. Bookkeeping is a record; advice is a professional judgment and they are not the same service.
Chasing the missing receipt is half the job
Every set of books has a handful of transactions nobody can explain and a handful of expenses with no receipt attached, and chasing them is unpopular enough that it waits until year end when nobody remembers. Doing it while the memory is fresh is not clever, it is just timely, and timeliness is most of what makes books accurate.
The jobs this comes from
Sanaf holds thirty five written job descriptions. These are the ones behind this page.