AI accounts payable
Supplier bills arrive as attachments, get entered by hand, wait for an approver who is travelling, and are paid late or twice. This job captures them, matches them against what was ordered, chases the approver and prepares the payment run. It never pays anything.
Concretely
- Captures supplier invoices from email and attachments.
- Enters bills into your accounting software.
- Matches bills to purchase orders and deliveries, and shows any difference.
- Routes bills for approval and chases the approver who has not looked.
- Prepares the weekly payment run as a list for a person to release.
It never pays and never approves
Every payment run is a list for a person to release. A bill that does not match its order goes to a person with the difference shown. A new supplier or a changed bank detail is flagged before anything moves. Accounts payable is the process most worth automating and the one where automation must stop hardest, because the failure mode is money leaving the business.
Changed bank details are the attack
The common invoice fraud is not a fake company, it is a real supplier’s invoice with different bank details, sent from an address that looks close enough. Flagging a changed bank detail before anything moves is the single control that catches it, and it only works if it happens every time rather than when somebody is paying attention.
Matching is where the overcharge is found
A bill agreeing with the purchase order and the delivery is the check that catches a wrong quantity, a price that drifted from the quote or a delivery that never arrived. It is tedious, it is why the role exists, and it is the first thing dropped when the person doing it is busy, which is precisely when the errors get through.
Chasing the approver
Late payment is usually not a cash decision, it is a bill sitting in an approval queue belonging to someone in meetings. Suppliers are annoyed by the delay and nobody in the business chose it. Chasing the approver is unglamorous, slightly awkward, and reliably worth more than it costs.
The jobs this comes from
Sanaf holds thirty five written job descriptions. These are the ones behind this page.